Program access determines who can register for your Program and which roles they are eligible for. This allows you to run targeted Programs (such as high-potential mentorship Programs) or open Programs across your organization, while maintaining control over participation.

By default, no Users have access to a Program. Users must be granted access before they can be invited and complete registration.

This helps you:

Note: Granting access does not automatically send an invitation. Invitations must be sent manually or through enabled invite methods.

Before granting Program access or inviting Users, you must complete registration setup and turn registration on.

Tip: Turning on registration does not notify Users until participants are added and invitations are sent.

After registration is enabled, you can manage access from the Registration → Invite & Track page.

For more detail, see Turning Registration On/Off .

Once registration is turned on, the Invite & Track page displays two tabs:

When a user completes registration, they automatically move from Users with Access to Registered Users.

The Users with Access table shows all Users who have been granted access, including:

From this table, you can monitor participation, resend invitations, and manage access.

Select + Add Users to grant access. You can add Users in several ways depending on how targeted your Program is.

You can add individuals by either pasting email addresses or selecting Users from your Users table.

When you paste emails or select Users from the Users table, the role you assign applies to all selected Users at once. Roles are set for the whole selection rather than one User at a time.

Note: When you add Users by pasting emails or selecting from the Users table, only those Users are invited, and only if they have not already been invited.

Paste one or more email addresses, then proceed to assign roles.

Note: The role you select applies to all pasted Users. Review and set the correct role for the group before sending invitations.

Select Users individually or in bulk from your existing Users table. Assign roles to the selected Users using Bulk Actions, then proceed to the invite step.

Note: A User's current role access is no longer shown directly in the Users table. To view a User's current access, click the last column in their row.

This option grants access to all Users in your organization, allowing them to register for any available role.

Tip: Use this option for open or organization-wide programs where participation is not restricted.

Note: This option is not available for Absorb-integrated organizations where admin visibility is restricted. See: Absorb LMS Integration > Admin Visibility of Users in Together.

Use filters to automatically grant access based on User attributes such as department, level, or other profile fields.

Only Users who meet the defined criteria will be granted access.

After you create a filter rule, the list displays all Users in your organization rather than only those who match the rule. To confirm whether a specific User was granted access, search for them by name and check their access.

Note: If you click Send Invitations Now, all eligible Users who have not yet been invited are invited.

For programs with multiple roles (Mentor, Mentee, Colleague), you can control access at the role level.

For each role, you can:

Tip: This is useful for limiting mentor roles to experienced employees while keeping mentee roles open.

When restricting access, select + Add Access Rule to define criteria.

After configuring rules, you can verify access for specific Users by searching for them by name.

After you modify access rules or add Users to the Program, registration eligibility is recalculated across your entire organization. While this recalculation is in progress, the page shows a waiting state and you cannot make further changes to Program access.

This typically takes a few seconds for smaller organizations and scales with organization size. For organizations with tens of thousands of Users, it can take two to three minutes.

You can navigate away from the page during recalculation. Eligibility continues to update in the background, and your changes are applied once it completes.

After granting access, you can invite Users using one of the following methods:

Note: You can choose to send invitations immediately or share the registration link manually at any time while registration is open.

Send invitation emails directly from the platform. Users must open the registration email and click the “Register” link to complete their registration. Alternatively, they can log in to their account and select “Register” directly from the program page.

You can send invites individually or in bulk using Bulk Actions. Note: Receiving the registration email does not complete the process. Users must also fill out their matching profile to finalize registration.

After the initial email, Users may receive follow-ups:

Tip: Review and customize these emails in your Program’s email settings to match your organization’s tone.

Share a registration link via internal channels such as Slack, newsletters, or intranet posts. Tip: Admins should confirm the correct public registration URL and include it in employee-facing materials to ensure users land directly on the application page.

Only Users who have been granted access can register using this link.

Note: Users without access will not be able to register, even if they have the link. Tip: Ensure employees are provided with the correct public registration link to avoid confusion and access issues.

Enable Automatic Invites to automatically invite new eligible Users.

Invitations are sent automatically when:

Tip: Use automatic invites to reduce manual effort when onboarding new employees into ongoing Programs.

The Registered Users table shows Users who have completed registration, including:

You can update role eligibility from this table using the Action menu or Bulk Actions. Note: If a user does not appear as an available mentor, confirm that they have completed their registration by filling out their matching profile.

Note: Users are not automatically notified when granted access to additional roles. Follow up manually if needed.