Overview

Events in Together is a powerful new feature designed to enhance your mentorship programs by incorporating virtual events seamlessly. Events focus on effective audience management and offer robust integrations with calendar and video conferencing tools, making it easy to schedule and manage events.

One of the key features of Events is audience management, which allows you to efficiently manage and track your event attendees. Additionally, Events integrates seamlessly with your existing calendar and video conferencing tools, streamlining the scheduling and invitation process. Creating events is quick and easy with the use of templates that include predefined event descriptions, agendas, and email reminders.

Another significant advantage of Together's Events feature is its bi-directional syncing capability. Unlike LMS and webinar events that may not sync once created, Together ensures that any updates to event schedules and details are reflected across all platforms.

For example, you can use Together to promote open events such as a Lunch and Learn. These events can be advertised on the platform, allowing employees to discover them, or you can share a link for users to sign up through other channels.

• Note: Events are exclusive to Enterprise plan customers and are not available to those on Free or Professional plans.

How to Create an Event

To create an event outside of a program in the Together, start by logging into the platform. Once logged in, navigate to the Events section. Within the Events section, you will find five tabs that organize your events and templates:

• Upcoming: This tab displays events that have been created and are active, but set for a future date. It allows you to manage and review events that are scheduled to occur.
• All Events: In this section, you will see a comprehensive list of all your created events, including those that are upcoming. This tab provides an overview of all the events you have organized.
• Past: This tab is where you can view events that have already been completed. It serves as a record of all your past events, allowing you to review and analyze them as needed.
  • For past events, new invites are no longer sent out to attendees who match the audience rules. Additionally, you can't add new users to the audience for events that have already taken place. However, all users can still see past events they have access to in the events tab.
  • Past events keep all the RSVP data, so you can review who responded to your invites. Keep in mind, that this data shows who RSVP'd, not who actually attended. To check attendance, you’ll need to look at your web conferencing attendance report, such as those from Teams or Zoom.
• Drafts: This section displays events that are currently in draft status and not yet active. It allows you to work on and save event details without making them public until they are ready.
• Templates: In this section, you can view various event templates, learn more about them, and create an event using one of the provided templates. These templates are designed to simplify the event creation process by offering predefined structures and content.

To create an event, you can either click the "Create a New Event" button or use one of our handcrafted templates based on your needs. For this example, we'll create a fresh new event by clicking the "Create a New Event" button:

On the first page, called 'Details,' you'll be asked to:

• Name the Event. Enter a title that represents your event.
• Select the program this Event is associated with (if applicable). This helps organize and identify events but has no impact on who is invited or can attend. You can change the associated program anytime when editing the event.
• Enter an Event description. This description will be visible on the Events page and will be used in the actual Calendar Event invite's description. 
• Select the Event Organizer. This person’s calendar integration will be used to send out invites. Note that the event organizer cannot be changed after the event is created.
• Select the Event Speakers. Speakers and organizers will be showcased on the event card. Speakers will be added as “Speakers” to a webinar meeting but won’t be automatically added as additional hosts to a regular Zoom meeting.
• Upload an Event Banner by clicking on the default image. The banners will be cropped to a 5:3 aspect ratio, or 600px by 400px.

On the next page, called 'Date & Time,' you'll get to schedule your event. If you're unsure about when you plan on hosting this event, click the "Time TBD" button to set this up later. Otherwise, follow these steps to schedule your event:

• Select the Date for your event.
• Select the Start and End time for your event. The event date and time are based on the organizer’s time zone, using the calendar integration. All invitees will receive an invite with the correct localized date and time.
• Select your video conferencing service from the integrated options. For users with the Zoom integration, the Zoom Webinar option is available even if the user is not licensed to create webinars. Note that a re-authorization of the Zoom integration is required. The event will not be created in the web conferencing client until the event goes live.
  • Tip: Ensure you check your web-conferencing plan to familiarize yourself with participant limits and available features such as live Q&A, chat, and cloud recording storage.

Once you have completed these steps, click the "Finish" button to create your event. This will save the event in the 'Drafts' tab.

How to Create an Event inside a Program

The overall process is similar to creating an event outside of a program, with a few differences in navigation. Select your program by navigating to the Programs section and choosing the desired program. From there, go to the Program Events section within your chosen program, select a Template from the provided options and click "Create Event":