When running a Group program, it is essential to have the right leaders moving the group along their mentorship journey. Here at Together, we refer to these group leaders as Facilitators. As an admin for a group program, you have the ability to either individually assign a facilitator to a group, or to have the responsibility shared across multiple facilitators (i.e. Co-Facilitators)

Individual facilitators are mentors who are assigned to lead a group themselves.

Co-Facilitators are a set of mentors who are assigned to co-lead the group together. 

As an admin, you're able to add facilitators together based on various criteria they provide from their registration questionnaire. For example, maybe you would like the group to be run by facilitators who share a similar skill set. If your questionnaire contains a question asking which skills are a person's greatest strength, you would be able to match multiple facilitators into a group based on these responses.

To create Groups with the correct amount of facilitators you will first have to verify your Matching settings to ensure you Group Composition & Size section is filled out correctly.

Once confirmed, you can start creating your groups by doing the following:

1. Click on your Groups program from your main home page

2. Click on the Registered Users button from your program home page:

3. Click on the Unmatched Participants > Automatically Create Groups tab along the left-hand side:

4. Click on the Automatically Create Groups button:

This will run our algorithm and match your facilitators and learners into a staged group based the parameters set in your Matching Settings. Keep in mind that these groups are simply staged at this time but are not active yet.

5. To create individual groups for each facilitator, click on Available Group Facilitators > Create Staged Groups > Create Groups

6. In order to activate these groups, you must click on the Staged Groups tab and then click either Turn On Groups to publish all of your staged groups or click the three dots beside each individual group and Turn On Group if you would like to activate an individual group. 

Note: By publishing a group it will provide access and email all group participants announcing their group.

Have more questions? Submit a request here and let us know how we can help!