Launching Registration for your mentorship program is one of the biggest steps toward a successful launch. A successful launch will allow you to have more reach & drive more impact with your organization. It is also the first time your organization will see all the great work you've done for the program, and tends to come with a bit of stress.
We recommend watching our Getting Started Video before launch. If at any time you would like to discuss best practices or need support, reach out to us by submitting a request here!
How should I send the invitation?
Before you press "send" on any emails, it is important to consider how you want to invite your participants. The first consideration is where you want this email to come from:
This is the most simple and most automated option. A white-labeled email will be sent to those you selected in your organization. The benefit of this is that it is very quick & simple.
From your Organization
This is the most intimate and customized way. Grab your unique registration link and add it to the body of an email that you draft and send from your own email. The benefit to this is it comes from someone internal, and there is no risk of it being blocked or confused for spam/phishing. The downside is you (or someone in your organization) will need to send this manually which reduces the amount of automation.
Who do I send the invitation to?
Once you decide where you want this email to come from, the second step is to choose who you want to send it to:
Send to All Eligible Participants:
This is the most simple approach and has the highest reach. Sending an invitation to all within your organization will allow you to get the most mentees & mentors possible. It also accounts for any drop-off you may see during registration if participants are busy or not interested.
Send to a Select Group of Participants:
This is the most targeted approach but tends to have a lower reach. This is best when there are specific requirements or eligibility restrictions for who can participate in the mentoring program.
Go to Registration Setup > Launch Registration > Share Registration
Bulk email invitations:
Here you can use our Bulk Email feature to send out registration invites to all eligible users within your organization (Note: if they have already registered for this program, they will not receive an email). To do so, click on the Review & Send button. This will bring up a prompt showing you a few of the recipients that these invites would be sent to, along with the total number of eligible users who would receive the email. Click the Send button to send all of these emails:
Send email invitations:
Here you can send individual email invitations by typing or pasting them into the text box, clicking the Validate Emails button, and then once each email has been validated, you may click the Send Emails button:
Share a registration link:
This unique registration link can be copied for you to announce your program using alternative methods besides registering from the emails sent out via the platform. You can announce your program on your company chat, link it on your intranet, or add it to your program landing page. It allows for more flexibility in providing access to our platform.
Have more questions? Submit a request here and let us know how we can help!